Distributing ACA Forms 1095-B and 1095-C to recipients involves several important steps to ensure compliance with Affordable Care Act (ACA) regulations. Here are some tips for a smooth distribution process:

1. Verify Recipient Information. You can verify the names match the SSN using IRS TIN matching service. Please call our sales office at (480) 706-6474 to order this service.

2. SSN Masking. Mask all SSNs. Don't mail any tax form with the full SSN.

3. March 2 Deadline. On December 15, 2022, the Internal Revenue Service (IRS) issued final regulations that permanently extend by 30 days the deadline for furnishing Form 1095-C and Form 1095-B to individuals. The forms must be mailed by March 2 (March 3 in a leap year), or the next business day if the due date falls on a weekend or holiday.

4. Retain Documentation. Keep a record of the forms you distribute, including proof of mailing or electronic delivery. This documentation can be valuable for compliance purposes.

5. Corrections. If there are any changes to the forms or if corrections are made after the initial distribution, communicate these changes promptly to affected recipients.

6. Offer Assistance. Provide contact information for recipients to reach out if they have questions or need assistance with the information on the forms.

7. Consider Outsourcing. If managing ACA reporting internally is challenging, consider outsourcing the task to 1099FIRE that specializes in tax compliance and reporting. The main office at (480) 706-6474 can provide an individualized quote.